Logistics / Supply Chain
Upload BOLs, carrier invoices, PODs, and dispute letters. SaralFlow reconciles shipments and produces a dispute-ready packet.
Sample packet
Shipment / dispute reconciliation packet
Sample account · Demo freight reconciliation (fictional)
Executive summary
What happened, what matters, and what to do next — from documents SaralFlow reviewed.
April FedEx Freight invoice #FF-2026-8821: $14,200 across 23 shipments — all BOLs matched.
4 shipments ($2,840) missing proof of delivery — billing cannot be validated without POD on file.
3 shipments billed above contracted lane rate — estimated overcharge $640 before payment.
Open March dispute $1,100 awaiting carrier response by April 25; damage claim #FF-884 ($4,400) pending.
Total financial exposure (missing POD + overcharges + open claims): $8,340.
Key findings
- Shipment summary: 23 April shipments on FedEx Freight invoice #FF-2026-8821 ($14,200)
- BOL/POD comparison: 23 BOLs matched · 19 PODs received · 4 PODs missing ($2,840 exposure)
- Freight invoice vs contract: 3 shipments billed above lane rate — $640 overcharge estimate
- Mismatch findings: rate variances on lanes 4, 11, and 19 vs 2026 rate contract
- Missing proof: 4 shipments cannot be paid or audited without POD documentation
- Open disputes: March $1,100 (due Apr 25) + damage claim #FF-884 $4,400 pending
- Reconciliation packet ready for carrier dispute — total exposure $8,340
Timeline
- 2026-04-01 — April billing cycle
23 shipments invoiced on carrier statement
- 2026-04-10 — Reconciliation run
BOL match complete — POD gaps flagged
- 2026-04-18 — Rate audit
3 contract rate variances identified
- 2026-04-25 — March dispute follow-up
Carrier response deadline on $1,100 dispute
Output sections
Invoice reconciliation
- Invoice total: $14,200
- Matched BOLs: 23 / 23
- Rate variances found: 3 shipments
- Estimated overcharges: $640
Missing documentation
- PODs missing: 4 shipments
- Exposure: $2,840
- Request letters generated for carrier
- Follow-up deadline: April 30
Open claims & disputes
- March dispute: $1,100 (due April 25)
- Damage claim #FF-884: $4,400 pending
- Total open exposure: $5,500
- Carrier response tracker included
Recommended actions
- Request 4 missing PODs from FedEx
- Submit rate dispute for 3 overcharged shipments
- Follow up on March $1,100 dispute by April 25
- Update damage claim #FF-884 status
Source evidence
- Carrier invoice — FedEx Freight April Confirmed
- Bills of lading — April (23 BOLs) Confirmed
- Proof of delivery — April (19 PODs) Needs review
- Rate contract — FedEx Freight 2026 Confirmed
- Dispute letter — March invoice Confirmed
- Damaged goods claim — Shipment #FF-884 Confirmed
Documents reviewed
Carrier invoice — FedEx Freight April
ConfirmedCarrier Invoice
Invoice #FF-2026-8821 · $14,200 · 23 shipments billed
Bills of lading — April (23 BOLs)
ConfirmedBills of Lading
23 BOLs matched · 21 delivered · 2 in transit
Proof of delivery — April (19 PODs)
Needs reviewPODs
19 PODs received · 4 shipments missing POD — $2,840 at risk
Rate contract — FedEx Freight 2026
ConfirmedRate Contract
Contract rates extracted · fuel surcharge schedule identified
Dispute letter — March invoice
ConfirmedCorrespondence
Open dispute: $1,100 · carrier response due April 25
Damaged goods claim — Shipment #FF-884
ConfirmedClaims
Damage claim $4,400 filed · photos attached · pending adjudication
Issues needing review
→ 4 shipments missing POD — 4 of 23 April shipments have no proof of delivery on file. Cannot validate billing without POD — request from carrier. ($2,840)
→ Rate overcharges detected — 3 shipments — 3 shipments billed above contracted lane rate. Total overcharge estimate: $640. Dispute before invoice is paid. ($640)
→ March dispute unresolved — April 25 deadline — Carrier response to March $1,100 dispute due April 25. Follow up if no response. ($1,100)
Missing documents
- Proof of delivery — April (19 PODs) — 19 PODs received · 4 shipments missing POD — $2,840 at risk
- PODs missing: 4 shipments
- Request 4 missing PODs from FedEx
- Proof of delivery — 4 shipments ($2,840) — cannot approve payment or defend audit without signed POD
- Carrier rate confirmation for 3 disputed lanes — needed before filing formal overcharge dispute
Recommended next actions
Request 4 missing PODs from FedEx
Request 4 missing PODs from FedEx
Submit rate dispute for 3 overcharged shipments
Submit rate dispute for 3 overcharged shipments
Follow up on March $1,100 dispute by April 25
Follow up on March $1,100 dispute by April 25
Update damage claim #FF-884 status
Update damage claim #FF-884 status
Sample · Demo data — fictional logistics operation. Not legal or financial advice.